No Books Were Harmed in the Making of this Index

Day after day people visit archives around the world and look at historic paper records. Sadly each time these items are handled they deteriorate. There is no point, though, in keeping records if nobody can ever access them!

Letter found in Sheriff Court records.
NRS reference number SC62/10/390 Heatlie V Bell 

Back in 1911, when access was requested to the Old Parish Registers of Scotland (OPRs), the then Registrar-General (James Patten McDougall) said “...I am afraid it would open a very wide door and might lead to abuses, e.g. the public would come here without having recourse to the ordinary registers, and their object in coming might be prompted by mere inquisitiveness. Further I am afraid that these old books would not last long if handled by all and sundry.”

I wonder what poor James would make of Scotland’s People? Perhaps he would be delighted as it means that we do not have to handle the original volumes any more. While we might find his words amusing, we also must acknowledge the point: the more often books are handled the more quickly they will wear out!

Whilst the OPRs, census returns, valuation rolls, birth, marriage and death records have now been digitised this is a drop in the ocean of what exists in the National Records of Scotland.

Mental Health Records.
NRS reference number MC7/1

The documents Graham and I are indexing for scottishindexes.com have not been digitised, meaning that we are making use of the original records. As such, we have a responsibility to look after the records we access and avoid damaging them for future generations.

On occasion, we find that cannot read a record in entirety, often because a volume has been bound tightly and some of what is written is obscured by the binding.

When this happens, it may mean that a record, or index entry cannot be completed. In such cases, we insert in square brackets what we believe will complete the record, or indicate that something is missing.

When searching scottishindexes.com and you see square brackets you’ll now know what they mean, and you can rest assured that no books were harmed in the making of the index!

Illegitimate Ancestor? Try the Sheriff Court!

Thanks to our wonderful volunteer, Margaret Hamilton, we now have an extensive index to ‘paternity’ cases found in the Sheriff Courts of southern Scotland.

What are we indexing

We are indexing cases where the mother of a child took the father to court for aliment, to help her provide for the child. In these cases the child is almost always illegitimate. The mother had to prove who the father was: It’s genealogical gold dust!

See our help pages for more information on how the process worked.

Coverage

At the moment we have indexed the following courts for the following years:

Dumfries 1830-1914

Duns 1830-1914

Jedburgh 1831-1892

Peebles 1837-1914

Selkirk 1830-1914

Update September 2014

Hawick 1894-1914

Kirkcudbright 1748-1765, 1830-1914 (excluding the years 1877-78, 1890-91 and 1907-09 which are missing from the original register)

Stranraer 1887-1914
Wigtown 1830-1914
Edinburgh 1830-1836

Searching

Searching our online collections is absolutely free and there is no need to register. If you wish to keep up-to-date you can subscribe to my newsletter.

You can search by any one or a combination of the following search fields:

Mother’s forename

Mother’s surname

Father’s forename

Father’s surname

Year of birth

Year of case

Tip

If a child is recorded in the census with a different surname to the mother it is probably the father’s surname, use it to narrow down the search results.

Search Results

Our online index gives comprehensive results:

Pursuer's Name, Occupation and Residence

Defender's Name, Occupation and Residence

Year the Child was born

Year of the Case

Name of Court

Seeing the full record

The index should be enough to identify records relating to your family. You can then order the decree from us for just five pounds. For the research fee of five pounds we transcribe the entry and email that to you along with digital images* of the decree.

It may also be possible to find additional court material, such as witness testimonies. If it is possible in your case we will advise you of this when we send you the transcription of the decree.

*Please note that any images given to you by Scottish Indexes of National Records of Scotland documents are provided for your own personal research and may not be published [including online] without the relevant licences/permissions being granted.

New logo

I'm really excited about our new logo. We've used a fairly standard tree for a while, which I do like but felt it was time for a change. Hopefully the new logo will be appearing on our website soon along with some new features and new collections. 

Coming soon:

Global search: At the moment you have to search all our collections separately, which may be what you want but sometimes it's useful to be able to search everything a website has.

New collections: As well as expanding our current collections we plan to add new data sets.

New packages: We'll be adding some basic starter packages, either to kick start your own research or to give as a gift.

New layout: Since designing our site it has grown a lot and it's now difficult to find what we have so we'll reorganise it a bit to make it more user friendly.

What I would like to know is what do you want? What changes can you suggest? What packages do you want to see?

Either add a comment or email me with your ideas, we would love to hear from you!

The End of an Era

The National Health Service (NHS) was implemented across the UK in 1948. The new NHS brought to an end the charitable Kelso Dispensary which had been established as far back as 1777.

The Kelso Dispensary

In the records of this charitable institution there is a final report by the directors which I found interesting (NRS reference HH71/6). Here are some excerpts:

The

Kelso Dispensary and Cottage Hospital

“REPORT by the Directors to the Forty-first Annual Meeting of the Members to be held on Wednesday, 25th August, 1948, in the Town Hall, Kelso, at 3 p.m.

WITH the coming into operation of the National Health Service (Scotland) Act on the appointed day, 5th July, 1948, the Duties of the Directors as regards the administration of the actual Hospital ceased. The provisions of the Act as affecting the Hospital are, very briefly, that the Hospital Buildings and Equipment are transferred to the Secretary of State for Scotland, and the other assets comprising Invested Funds, Cash, etc., as ascertained at 4th July, are to be transferred to the newly-formed Border Hospital Group Board of Management, which body is responsible for the management of the Hospital from and after the appointed day…”

“The directors feel that as their last Act of Administration it is their duty to place before the subscribers and the general public this Report, including audited Accounts for the period from 15th May, 1947, to 5th July, 1948.

It is fitting to record that the Hospital and the Kelso Dispensary, whose functions were taken over by the Hospital in 1908, have given an uninterrupted record of service to the public since 3rd October, 1777. The Dispensary was the first of its type in Scotland, and served as a prototype for many similar Institutions in both Scotland and England.

One of the purposes of the Dispensary, a continuance of which was one of the conditions upon the Dispensary Funds we made over to the Hospital, was the provision of an Outdoor Nursing Service. The provision of this service is, since the passing of the National Health Service (Scotland) Act, wholly the responsibility of the Local Government, which in the case of Kelso, is Roxburgh County Council.”

I am working on an index to the patient registers, beginning in 1777 and working forward in time. Year One is available as a free PDF and the first complete volume will be published shortly from www.maxwellancestry.com. To register an interest please email me and I’ll notify you when Volume One is ready for sale: info@maxwellancestry.com

More collections go online - Scottish Marriages and Deaths

We have added two more collections to our online indexes: marriages/banns and deaths/burials.

As with our online birth/baptism search which we announced earlier this week you can now search all the entries in our pre-existing indexes in book form plus some new ones not available before. All of these are indexes of pre-1855 records that for some reason do not appear in the Church of Scotland Old Parish Records, or OPRs. This means when you search scotlandspeople.go.uk these records do not show up.

How does it work?

Deaths/Burials:

You can search by Forename, Surname, Year of Death, County of Death, Parish of Death, or a combination of the above. As with searching the census, less is often more. Perhaps the person didn’t die when you expect or not in the location you expect. Married or widowed females are often recorded only under their maiden surname and first names and surnames appear under an amazing variety of spellings.

Here’s how the search page looks:

Marriages:

When you search for a marriage you can search by either the Groom’s Name, the Bride’s Name or both. The results show:

 “Groom’s Name”, “Bride’s Name”, “Year” and “Register”.

Remember that the register and place of residence are not necessarily the same thing. With this in mind, we have also indexed by parish of marriage (or most likely parish of marriage), which at times may be different from the parish name on the register. If people attended a non-Church of Scotland Church they may have travelled across parish boundaries to be married by the minister of their choice. Also if the couple were from different parishes the banns would have been read out in both. Not all registers specify where the marriage took place, in these cases we have indexed the parish as the parish the register was kept in.

The full entries of the birth, marriage or death costs just £1.50 and you can pay through PayPal.

Remember you can also search our other indexes online, here’s a list of all our indexes:

Parish Register Births

Parish Register Marriages

Parish Register Deaths

Prison Registers

Sheriff Court Paternity cases

1841, 1851 and 1861 Census

Search on-line today 

www.maxwellancestry.com

Maxwell Ancestry, a member of the Scottish Genealogy Network